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PICNIC POLICY
Coach Journey
You are free to bring any drinks and food along for the coach journey. Kindly note you won’t be able to take alcohol into the enclosure, aside from the allowance below.
Royal Ascot :Windsor Enclosure Policy
Along with multiple food stalls, this is the only enclosure at Royal Ascot where guests are welcome to bring their own picnic and bottle of bubbly (Subject to the official picnic policy)
Picnics must be in a picnic hamper or cool bag/box. They must be brought in at the time of entry to the enclosure and not on re-entry.
Alcohol Allowance: Each customer is permitted to bring with them 1 bottle of sparkling wine or champagne to accompany their picnic. No other type of alcoholic drink will be permitted into the racecourse grounds and all picnics will be searched on entry.
Soft drinks will only be permitted into the enclosure with seals intact.
WHAT TO BRING
Essential items
- Picture of your Photo ID for coach boarding.
- Picnic with one bottle of Sparkling wine or Champagne
- Portable charger (Keep your phone charged during a day of amazing photos!)
- Hand sanitiser / tissue / wet wipes
- Portable Fan & Sun Cream
Recommended extra's
- Hayfever tablets, nasal spray etc
- Cash/Card
- Join our secure whatsapp Channel
- Handheld Fan (In case it gets super hot!)
Scroll to view your city! Note times are subject to change so please check back before the day.
- London Coaches will be allocated on arrival. Earlybirds depart first 🙂
- Tickets & VIP Passes will be given to you on the coach journey
- Complimentary drinks on route to Ascot may include; Prosecco, Wine, Rum Punch, Juices & Water (Subject to change)
- The walk from Coach park to Enclosure is approximately 8 to 10 minutes.
- Coaches aren't guaranteed to stay onsite so please be prepared to take all your items into the enclosure with you.
We will have water available for the return journey (Not alcohol!)
BREAKFAST AT HILTON
London / Reading
Hilton – Oxbo, Reading
Drake Way, RG2 0GQ
Birmingham
Hilton Garden Inn, Oxford
Marcham Rd, OX14 1TZ
Luton
Hampton Hilton – Luton Airport
42-50 Kimpton road, LU2 0NB
Expect a full English breakfast plus continental options, tea, coffee and juices. All hotels will have vegetarian/vegan options.
Breakfast will last approximately 60 to 90 minutes.
MEET US THERE
If you haven't pre booked parking then park in Car Park 8 on arrival (£50 per day). Cash and card payments are accepted.
10:30 Windsor Enclosure opens (1)
11:00 Gorgeous Getaway VIP opens (3)
Collect entry tickets from the Windsor Box Office (2), then head to our area for your VIP access pass (3).
20:00 Enclosure closes
FOOD & DRINK
Coach Journey complimentary drinks
Drinks may include Prosecco, Rose, Juice and water along with Rum Punch sponsored by Lextase & Mixologist UK – please give them a follow on Instagram.
Windsor Enclosure
Royal Ascot have a range of deli-style snacks and hot food. Options include succulent burgers, crispy southern fried chicken, traditional fish and chips and much more. Visit the Ascot Avenue Food Market for a range of street food options.
Picnic - Windsor enclosure & VIP area
You are welcome to bring your own picnic and drinks. Please check the picnic policy
Food Stall - VIP area
If you’d like to purchase food on the day, our VIP area will be served exclusively by a food vendor across three days. Further details available soon!
DAY SCHEDULE
Thurs 19th - Fri 20th - Sat 21st
07:00 - 09:00 Coach Journey
View our coach section for departure times and locations from your city.
Coaches will be allocated on arrival. If you’re in a large group reps will wait for your group to arrive before allocation. Complimentary drinks provided.
10:00 -11:30 Breakfast @ Hilton
View our breakfast section for details.
10:30 Windsor Enclosure opens
Seating and tables will be allocated on arrival. If you are in a group of more than 18 people then our team will pre-allocate your tables and direct you there on the day.
11:00 Gorgeous Getaway Windsor VIP opens
14:00 Royal Procession
View our races section for race timing and prize funds
15:10 Fascinator & Best Dressed Competitions
19:30 Music Ends
20:00 Windsor Enclosure closes.
20:00 Return Coach Journey
Alcohol is not included on the return journey. Bottles of water will be available for all (and possibly required at that point)
There will be music from our DJ's all day; before, between and after the races.
BEST DRESSED
Prizes for best dressed male, female an best fascinator.
Sponsors and prizes will be announced in the week of the event – Follow us on instagram to find out!
How to enter
Our scouts will be checking you out as you walk in and around the VIP area. Finalists will be chosen, then winners decided by the crowd!
THE RACES
Thurs 19th - Fri 20th - Sat 21st
On the day, view the races on the giant screen or take a short walk to the trackside and watch from there!
Scroll to view the guide