WINDSOR VIP @ ROYAL ASCOT
NOTTINGHAM - COACH PACKAGES
Hey Nottingham and surrounding area's - it's great to have you on board in 2026!
Scroll down to see what’s included on each day, or go back to choose another city / meet us there.
TICKETS
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Please check the day before you continue. You can select an instalments plan at checkout.
What's included
- Coach Journey: Nottingham to Royal Ascot
- Complimentary drinks on coach (Alcoholic & Juices)
- Breakfast stop at Hilton on route to Ascot (Full English)
- Entry to Windsor Enclosure
- Entry to Gorgeous Getaway Private Area
- Return Coach Journey: Royal Ascot to Nottingham
Gorgeous Getaway Private Area
- Seating for everyone (Allocated on arrival)
- Shared tables with Parasol or Marquee cover
- Vibrant party atmosphere all day
- Prizes for Best Fascinator & Best dressed Male/Female
- Giant Screen to watch the races live
- Photobooth & Photographers
- Bring your own picnic & bottle of sparkling wine/Champagne
Optional extras
- Private Betting station
- 2 x private bars
- Nearby selection of food vendors
Further Information
Coach Departure
Location: Nottingham – to be confirmed.
Registration: See guide closer to the event date
Boarding: See guide closer to the event date
Complimentary drinks
The free flowing drinks begin on the coach journey with alcoholic beverages and soft drinks throughout.
Visit drinkaware.co.uk
Return time: See guide closer to the event.
We are unable to drop off on route.
Breakfast is scheduled to take place at a Hilton Hotel.
- Full English Breakfast
- Continental options
- Tea, coffees and Juices
We will provide drink in the morning at the following points on each day.
- Coach journey to Hilton Hotel (If applicable)
- Coach Journey to Royal Ascot
Windsor Enclosure We cannot provide further drinks once you enter the Windsor enclosure. As part of their picnic policy (see below), each person may bring a personal bottle of Sparkling Wine, Prosecco or Champagne to take inside the enclosure. This must be part of a picnic bag/basket. After this, you will need to purchase drinks at Royal Ascot.
Please pace yourself so you’re able to enjoy the rest of the day! Visit drinkaware.co.uk
Our packages include access to the Windsor Enclosure – this is where our exclusive seated area is located. (See #2 below)
View the official picnic policy here.
In the Windsor Enclosure – Picnics are allowed. However, they must be brought to the racecourse in a picnic hamper or cool bag/box.
Alcohol allowance
In the Windsor Enclosure each customer is permitted to bring with them 1 bottle of sparkling wine or champagne per person to accompany their picnic. No other type of alcoholic drink will be permitted into the racecourse grounds and all picnics will be searched on entry. Please note that soft drinks will only be permitted into the enclosure with seals intact.
All our packages include exclusive access to our private seating area inside the Windsor enclosure. We are conveniently located directly opposite the East entrance – accessible once you enter the Windsor Enclosure.
You are completely free to roam the rest of the Windsor Enclosure as and when you want, alternatively you can spend the day with our DJ’s and entertainment.
This year we will have seating for 500. This will be arranged in shared tables seating 6 per table. You will be allocated on arrival.
Assignment: It’s your best friends’ wedding. Dress accordingly.
Gents: Sharp & Suited. Bright, Bold. A Hat is the icing on the cake
Ladies: Glamorous, a Fascinator is encouraged to match your outfit.
Make a booking
Our website allows you to pay with a deposit then choose an instalment package at checkout. Payments will be shown on the checkout page, and depend on the ticket selected.
The lead person is responsible for logging in to make payments before the due date. The entire booking will be at risk if one person doesn’t pay on time so please book for others accordingly.
Our automated system will cancel instalment plans after a short grace period. At that point full payment will be due, or the booking itself will be cancelled without refund. There will be administrational fees applied.
Our refund policy only applies if instalments have been paid on time.
Deposit non refundable
The deposit (or 20% of your booking) is non refundable unless the event is cancelled by us. If you’ve paid in full, then the instalment dates will be applied to your booking to calculate your deposit amount. (Usually deposit 20% / Instalment 1 1st Feb 40% / Instalment 2 1st Mar 40%)
Refund on remaining payments
80% of the remaining paid is refundable if you cancel before 2nd Feb, 40% of remaining refundable if you cancel before 2nd March. 0% refundable after 3rd March.
Deposits cannot be transferred within a booking if one person in your party is unable to attend.
We strongly suggest you take out travel insurance in case you’re unable to attend due to sickness or other reason. Your insurance company will be able to refund you in full.
Gorgeous Getaway Private area
Our private area is located in the Windsor enclosure near the East entrance/exit, and Windsor Box Office. This is also the entrance/exit closest to the Coach park. Guests are free to leave VIP anytime to roam the entire Windsor enclosure and trackside. Alternatively, watch races from the comfort of your chair.
2025 Sponsors
We’re proud to have the support of the following companies, along with the sponsorship of prizes supplied by a number of businesses. Please check out their websites and social media links.
Drink Sponsors
Gift sponsors
Prizes
Our prizes for Best Fascinator, best dressed male and female will be posted in the week of the event. Please check back then.