Thursday 22nd June 2022

What to bring; Essential list

  • QR Code (in email) & ID – Bank card/Photo ID to register and board coaches.

  • An amazing outfit ready for entry to the Windsor (or Queen Anne) enclosure.

  • Portable charger (Keep your phone charged during a day of amazing photos!)

  • Hand sanitiser / tissue / wet wipes (Wipe those fingers clean after eating food or using the public restrooms!)

  • Picnic blanket(s) / foldable chair (If you haven’t booked a picnic table you may need somewhere to rest!)

  • Fascinator (Be in with a chance of walking the white carpet and winning our Fascinator competition!)

  • Portable Fan & Sun Cream (We expect highs of 26 degrees with few shaded area’s)

What to bring; Recommended extra's

  • Tote bag – to carry all your useful accessories.
  • Hayfever tablets, nasal spray, syrup or whichever helps!
  • Cash/Card – in case you want a ‘flutter on the horses’
  • Snacks (If you need to snack between breakfast, lunch and dinner)
  • Favourite beverage (If you have a specific drink that isn’t on our list!)

  • Join our read only whatsapp group to be kept up to date on everything! This will be available a few days before the event.

  • Handheld Fan (In case it gets super hot!)

  • Umbrella (To get shade from the sun or shield you from any unexpected rain)

Journey & Schedule

Registration - Thurs 16th June 2022

Please bring along ID to check-in
(Bank card or any photo ID accepted)

We’ll register you electronically by name so please ensure your ID matches the name you’ve given us.

Coach Journey

All coaches are full and seating is first come first served so arrive early to secure seating near your group. 

We operate on Airport timing. Every year, a handful of attendees make their own way to Ascot because they were ‘running a little late’ … their coach left without them. 

Please leave ample time to arrive at the departure point.
Click here if you’ve missed the coach

London (x5 Coaches)

V&A Museum
Cromwell Road
South Kensington SW7 2RL

09:00 Registration
10:00 Coaches Depart

Birmingham (x2 Coaches)

Doug Ellis Stand
Witton Lane, Aston
Birmingham B6 6QA

07:00 Registration
08:00 Coaches Depart

Reading (x1 Coach)

Outside Club Shop
Reading (Select) Football Stadium

09:00 Registration
10:00 Coaches Depart

What to expect

– Light breakfast (pastries fruit etc) & drink (Wine, Juices & Water)
– Wristband and Enclosure entry ticket handed to you.
– Coach reps to keep you entertained – we estimate coaches will arrive in the coach park at 1100.

Day Schedule

– Reps will guide you from the coach to our base for the day.
Note the coaches may not stay at Ascot so you may need to bring your items with you.
There are public restrooms available throughout Ascot and near our base.

1100 Ascot Brunch

– Grab your glass of Prosecco (or more wine / juice / water) and find a base for your picnic blanket/chairs. DJ’s will keep you musically entertained and lunch canapés will be available shortly!

1200 Fascinator Competition

Our team will be selecting up to 10 ladies to show off their fascinators on the catwalk!
The attendees will choose the Fascinator of the Day!

1300 Windsor / Queen Anne Enclosure

Take a short walk to the enclosure to mingle with thousands of spectators enjoying the electric atmosphere, placing bets and watching the races!

1700 Dinner & Party

Head back to the coach park for dinner, more drinks and a bit of a party in the park!

1900 Return Journey

Note coach time changes for all coaches.


Lunch and dinner will be provided by our resident catering company McCallas. Allergen information will be provided at the event and is available prior to this on request.

0900 | Breakfast

A range of pastries, fruit and other items to keep you going till lunch. No hot breakfast provided.

1130 | Lunch Canapes

  • Rasta Pasta
  • Beef/Vegetable Patties
  • Honey Chicken Wings,
  • Avocado, plantain & mixed bean wraps
  • Salmon & Cream cheese Bagel

1800 | Dinner

  • Jerk chicken
  • Jerk Salmon
  • Sweet potato and Chickpea Curry
  • Rice n Peas
  • Salad
  • Coleslaw


We’ll have ample drink that will last beyond the day so please pace yourself and drink responsibly. Our reps can and will refuse to serve any attendee who has become visibly intoxicated beyond reasonable limits.

In order to assist with the above, there will be a strict set of drinks available throughout the day as below.

0800 - 1100

  • Wine – White & Rose
  • Fruit Juices (Apple, Orange)
  • Water

1100 - 1400

  • Prosecco
  • Wine – White & Rose
  • Fruit Juices (Apple, Orange)
  • Water

1700 - 2000

  • Spirits / Chasers
  • Prosecco
  • Fruit Juices (Apple, Orange)
  • Water

Race Enclosures

Horse racing – This is exactly what you came for … right!?

Your package includes access to the Windsor Enclosure (Or Queen Anne Enclosure if you chose to upgrade).
All attendees will leave the base to go into the enclosure. Our base and bar will be closed during this time in order to clear up and restock for the evening.


Placing bets

It’s not compulsory at all, but should you wish to have a ‘flutter on the horses’ you can checkout this guide for information in advance!

The Races

The Queen’s procession normally takes place at 2.00pm followed by seven races throughout the afternoon.