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WHAT TO BRING
Essential items
- Picture of your Photo ID for coach boarding.
- Picnic with one bottle of Sparkling wine or Champagne
- Portable charger (Keep your phone charged during a day of amazing photos!)
- Hand sanitiser / tissue / wet wipes
- Portable Fan & Sun Cream
Recommended extra's
- Hayfever tablets, nasal spray etc
- Cash/Card
- Join our secure whatsapp Channel
- Handheld Fan (In case it gets super hot!)
Click a city to view the meeting point location on What 3 Words.
Coach details
Each coach will be managed by reps to assist your journey. They will be responsible for drinks, wristbands and tickets.
There are toilets onboard so it will be a non stop journey from departure to hotel, and then hotel to Ascot.
Coaches are scheduled to stay onsite so you’ll be able to leave items on the coach but you wont be able to access them until the return journey once coaches are locked.
Complimentary drinks
Generous servings of Prosecco, Wine, Juices and water are included on the journey to Hilton Hotel, and then the journey from Hilton to Royal Ascot. You are welcome to bring along your own favourite beverage and snacks.
Return journey
Music in the enclosure ends at 7.30pm to allow attendees to get back to the coach park. Coaches aim to leave by 8pm.
Complimentary bottles of water will be provided
BREAKFAST AT HILTON
London / Reading
Hilton – Oxbo, Reading
Drake Way, RG2 0GQ
Birmingham
Hilton Garden Inn, Oxford
Marcham Rd, OX14 1TZ
Luton
Hampton Hilton – Luton 42-50 Kimpton road, LU2 0NB
Expect a full English breakfast plus continental options, tea, coffee and juices. All hotels will have vegetarian/vegan options.
Breakfast will last approximately 60 to 90 minutes.
Additional facilities
We completely understand that some guests may wish to freshen up during the stop at Hilton before the onward journey to Royal Ascot.
As each Hotel will be welcoming between 100 and 250 of our guests within a short time window, we unfortunately won’t be able to provide room changing facilities on the day.
You are, of course, very welcome to use the hotel facilities for a quick refresh, such as touching up hair, makeup or outfits. However, if you feel you will need more time or a private space to get ready, we kindly recommend contacting the hotel directly to book a day room.
Please bear in mind that breakfast time is limited and the coaches will be running to a tight schedule, so we won’t be able to delay departure.
Thank you for your understanding.
MEET US THERE
- To pre-book parking in Car Park 8 Click here
- There are regular trains between Waterloo and Royal Ascot.
If you haven't pre booked parking then park in Car Park 8 on arrival (£50 per day). Cash and card payments are accepted.
10:30 Windsor Enclosure opens (1)
11:00 Gorgeous Getaway VIP opens (3)
Collect entry tickets from the Windsor Box Office EAST ENTRANCE (2), then head to our area for your VIP access pass (3).
19:30 Music ends
20:00 Enclosure closes
FOOD & DRINK
Coach Journey Complimentary Drinks
Drinks will include generous servings of Prosecco, Wine, Juices and water. The second leg of the journey will include Rum Punch!
Windsor Enclosure
Royal Ascot have a range of deli-style snacks and hot food. Options include succulent burgers, crispy southern fried chicken, traditional fish and chips and much more. Visit the Ascot Avenue Food Market for a range of street food options.
Picnic - Windsor Enclosure & VIP area
You are welcome to bring your own picnic and bottle of bubbly. Please check the official picnic policy
PICNIC POLICY
Royal Ascot : Windsor Enclosure Policy
Guests are welcome to bring their own picnic and ONE bottle of bubbly per person. Sparkrling wine or Champagne only.
Picnics must be in a picnic hamper or cool bag/box. They must be brought in at the time of entry to the enclosure and not on re-entry.
Alcohol Allowance: Each customer is permitted to bring with them 1 bottle of sparkling wine or champagne to accompany their picnic. No other type of alcoholic drink will be permitted into the racecourse grounds and all picnics will be searched on entry.
Soft drinks will only be permitted into the enclosure with seals intact.
SEATING PLAN
Each day will have a pre-allocated seating plan
On arrival you will be shown to your seats at tables of 6 (based on the group information in your booking)
If you are in a group smaller than 6, you will be sharing a table with others, if more than 6 you will be spread across multiple tables.
No changes on the day
The seating plan is a hugely complex process with close to 500 attending each day. For this reason all seating allocations are final, we are unable to make changes to seating when you arrive. We appreciate your understanding.
BEST DRESSED
Prizes for best dressed male, female an best fascinator.
Sponsors and prizes will be announced in the week of the event – Follow us on instagram to find out!
How to enter
Our scouts will be checking you out as you walk in and around the VIP area. Finalists will be chosen, then winners decided by the crowd!
DAY SCHEDULE
Thurs - Fri - Sat
07:00 - 09:00 Coach Journey
View our coach section for departure times and locations from your city.
10:00 -11:30 Breakfast @ Hilton
View our breakfast section for details.
10:30 Windsor Enclosure opens
Seating and tables will be pre-allocated. Our team will direct you to your tables on the day. We appreciate your patience when you arrive so that we can ensure all guests are seated at the correct table.
11:00 Gorgeous Getaway Windsor VIP opens
14:00 Royal Procession
View our races section for race timing and prize funds
15:10 Fascinator & Best Dressed Competitions
19:30 Music Ends
20:00 Windsor Enclosure closes.
20:00 Return Coach Journey
Alcohol is not included on the return journey. Bottles of water will be available for all (and possibly required at that point)
There will be music from our DJ's all day; before, between and after the races.
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